Professional Communication
As a university student, you are now officially on the road to something impressive. Odds are, you are on this road because you have some desire to learn new things, because you are curious about the biological, social, political and metaphysical world (yes, even the metaphysical) around you, and probably because someday you want to use all your knowledge and training in a meaningful career.

Success in this endeavor depends on many things, of course: hard work, perseverance, gumption, hard work, ingenuity, sleep, nutrition and hard work. You will have the opportunity to form lasting relationships with peers, and you will have the opportunity to form lasting relationships with professors and mentors of all sorts. Some of your relationships may be primarily social, with fewer ramifications for your future professional development. However, the vast majority of these lasting relationships - especially those with professors, staff, teaching assistants and administrators - should be viewed a priori as professional relationships.

Indeed it is the 21st century and the flurry of instant messages and text messages have generated a unique pidgin vocabulary of acronyms, abbreviations and symbology. Although those informal and colloquial texts are appropriate for those media, they are not appropriate for term papers, lab reports, or assignments - and also not appropriate for emails. When you are writing anything destined for someone with whom you have a professional relationship, treat the document with care: use good grammar, spell check everything, proofread for clarity and use language that is responsible, respectful and intelligent. Every interaction (including emails) that you have with professors, staff and other university officials can and likely does leave a lasting impression of you on them. Let me share with you a couple of actual emails from students that were sent to faculty members. [Personally identifying information has been removed.]



Although the student is withdrawing from class, this sort of email is memorable, and not in a good way.
 
I need to withdraw from class because of [information removed]. iI have to have surory.whih i will be unable to attend classes at this have.My advise and the dean said you and you alone can give me a withdrawl sense I missed the deadline.please email me with your answer.because this is medical you are able to give me a withdrawl so it won't hurt my gpa.
thank-you for your time.
sincerley,[name removed]
also lab
 


This student sent first sent an email requesting assistance on Dec. 27 (during vacation - while the professor was away from the office and email). Although the issue did get straightened out, and there was no permanent damage done to the advisor/advisee relationship by this email, the use of a tone like this one is best avoided.
 
You know, I would really appreciate it if I could register for my classes; I'm still paying here, and I need to get them registered so I can pay for them! Tuition is due soon, I need to get my payment plan figured out! My advisor is supposed to be helping me, not setting me back. Could you please take that hold off!  

You can of course see the technical problems with these emails - poor grammar, punctuation, spelling, and clarity in the first case, and an aggressive tone in the second. It is nearly impossible for a professor (or anyone else) to read these emails without forming a less-than positive impression of the student. Keep that in mind as you write nearly any form of communication. It never hurts to be professional and respectful, and the converse is not always the case.

Few people think more than two or three times a year. I've made an international reputation for myself by thinking once or twice a week.
                         -George Bernard Shaw, writer, Nobel laureate (1856-1950)